"You can learn everything you need to know about labor law posting requirements in a few minutes,” said no small business owner ever.
For most employers, grasping the depth and breadth of required posters is challenging. And just when you think you have a handle on the complexities, something changes, or new information emerges that you were unaware of, such as industry-specific postings.
Industry-specific labor law postings?
Yes, that’s right … industry-specific labor law postings. They are a commonly overlooked area of compliance, but they must be addressed to ensure your business is fully protected.
Understanding the Additional Postings That Apply to Your Business
The businesses most impacted by industry-specific labor law postings are federal contractors, healthcare facilities, restaurants and public sector employers. If you fall under any of these categories, you must display industry-specific postings beyond the base postings required for all U.S. employers.
Federal contractors. Any company that receives federal funding, or has contracts with the government for goods or services, must display up to 11 additional employee notices (13 if you’re in the construction industry). Your specific obligations will depend on the type of contracts and the government agencies you contract with. In some cases, the dollar amount of the contract may dictate posting requirements as well. Potential postings include:
- Minimum Wage for Federal Contractors (Updated in Jan. 2020)
- “EEO Is the Law” Supplement for Federal Contractors
- Pay Transparency
- Paid Sick Leave for Federal Contractors
- NLRA (Required by EO 13496) (Updated June 2019)
- Walsh-Healey Public/Service Contracts
- DOD Hotline (Updated Dec. 2019)
- DHS Hotline
- E-Verify & Right to Work (Updated in Mar. 2019)
- Notice to Workers with Disabilities
- Davis-Bacon Act
- DOT Federal Highway Construction
Be aware: You run the risk of steep fines and even the loss of government contracts or funding if you don’t post these applicable federal contractor postings. Contracts can be suspended or cancelled just for failing to comply.
Did you know that federal contractor posters tend to change more frequently? These changes may include brand-new posters and mandatory updates to current posters.
Healthcare facilities. If your business is a medical office, hospital, clinic, urgent care center or nursing home, you may be responsible for up to 17 additional notices, depending on your state and the business you operate. Most healthcare labor law posters focus on bio-hazardous materials, radiation and private health information (HIPAA), such as:
- Radiation Notices
- Employee Notices Regarding Patient Rights
- Bloodborne Pathogens
- Health Effects from Contaminated Water in Eyewash Stations
- Safe Patient Handling Programs
Restaurants. Restaurants and food-service establishments must display up to five specific employee notices. Depending on your state, these restaurant labor law posters may address hand washing, choking assistance, CPR, tips and wages, and service of alcohol to minors. Also state-dependent, new predictive scheduling and fair work week laws may necessitate employee-facing postings to inform employees of their rights.
Public sector employers. Unlike the private sector, public sector employers are owned and operated by the government and provide specialty services, such as the military, public transit, primary education and healthcare for the poor. Besides the typical federal, state and local requirements, public sector employers must display special notices and a unique federal poster that includes FLSA and OSHA postings. There’s also the new Families First Coronavirus Response Act (FFCRA) poster, which covers emergency paid leave for qualifying COVID-19 related reasons until December 31, 2020. Individual states also have their own public sector posting requirements, such as:
- Right to Know
- Whistleblower Rights
- Notices About Electronic Monitoring, Privacy and Smoking
Expand Your Compliance Protection with Industry-Specific Services
Labor law posting requirements are getting more and more complex. With constantly changing federal, state, local and industry-specific laws, you need a resource that provides peace of mind around the clock.
Poster Guard® Compliance Protection for Federal Contractors satisfies all current posting requirements for companies that do business with the federal government. As with all Poster Guard services, it includes a full year of legal monitoring and automatic replacements whenever a mandatory posting change occurs.
In addition, we offer industry-specific add-on services for healthcare facilities, restaurants and public sector employers in all 50 states. When combined with your annual Poster Guard service, you’ll receive the standard federal, state and local posters, PLUS the special industry-specific postings needed for full compliance.