Federal & State Labor Law Posters

All U.S. employers are required to display up to date state and federal labor law posters to inform employees of their legal rights. Federal and state mandatory posters must be clearly visible in areas where workers commonly gather. Larger companies may need more than one posting site to provide access to all employees. These employers may need to display state and federal labor law posters in multiple breakrooms, for instance, to be in full legal compliance. It’s important to note that many businesses have additional city/county posting requirements as well. 

FAQs About Federal, State and Local Posters

Q. What federal labor law posters do I need to post?

A. If you’re a business with at least one employee, you’re required to display certain federal labor law posters in a common area of your workplace where all employees and job applicants can easily view them. Most of these postings are issued by various sub-agencies of the Department of Labor (DOL), except for one, which is issued by the Equal Employment Opportunity Commission (EEOC).

The mandatory federal postings are: Fair Labor Standards Act (FLSA) Poster, Family and Medical Leave Act (FMLA) Poster, Occupational Safety and Health Administration (OSHA) Poster, Employee Polygraph Protection Act (EPPA) Poster, Uniformed Services Employment and Reemployment Right Act (USERRA) Notice and the Know Your Rights: Workplace Discrimination is Illegal Poster by the EEOC (issued on 10/20/22 to replace previous ‘EEO is the Law’ poster).  

Q. What state labor law posters do I need to post?

A. State labor law posters vary by state. No two states have the same requirements, as each state operates its own government agencies and passes its own laws. This is the same situation in counties and cities, as it pertains to local postings. In many cases, these state and local laws provide more generous employee benefits, such as higher minimum wages, more types of paid leave and broader anti-discrimination laws covering different legally protected characteristics (such as sexual orientation).

Q. Is it OK to update posters just once a year?

A. No. Mandatory poster updates can occur anytime throughout the year. While some states implement minimum wage changes in January, that only affects one of several required posters. If you only update posters annually, you will likely fall out of compliance at some point during the year.

Q. What is a labor law poster service?

A. A labor law poster service is typically an annual subscription service that provides every required labor law posting (all in one labor law posters) and mandatory poster replacements as the laws change — no matter how many employment law changes occur in a year. With a service like Poster Guard® Poster Compliance Service, you receive all mandatory federal, state and local labor law postings, as well as automatic replacements, for complete and guaranteed compliance. Almost daily, the legal team analyzes new legislation and ordinances in counties and cities throughout the U.S. to determine whether they require mandatory postings. Not all poster replacement services are alike, so it’s critical to review the qualifications and ensure the business addresses growing complexity, mitigates legal risk and reduces staff expense.