E-Verify is a free, web-based system operated by the U.S. Department of Homeland Security (DHS) that helps participating employers confirm their workers are eligible for employment in the United States. The system checks an employee’s I-9 information against DHS and Social Security Administration records to verify identity and employment eligibility.
Participation can be mandatory or voluntary. Some states require every employer to use E-Verify, and many federal contractors must participate under the terms of their contracts. Other employers enroll voluntarily for their own protection.
Whether you participate by choice or by requirement, enrolling means you must display E-Verify posters in your workplace.
Your E-Verify Posting Requirements
There are two mandatory employee postings for E-Verify participants:
1. The E-Verify poster, issued by the DHS
2. The Right to Work poster, issued by the Department of Justice
Together, they explain employee rights under the program and the steps to take if E-Verify cannot confirm authorization to work.
Both posters must appear in English and Spanish, even if you have no Spanish-speaking employees. Display them where job applicants and employees whose eligibility will be verified can easily see them. Common locations include break rooms, entrance areas, lounges and time clock stations.
Always display the most current version of each poster. Poster content changes from time to time, and outdated postings create legal risk and potential government fines. DHS also recommends including copies of both posters with job application materials, online or in hard copy.
E-Verify Poster Management Made Simple
Keeping up with labor law posting requirements means staying in constant contact with the agencies that administer them. A reputable poster replacement service takes that work off your plate.
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